African Women in Agricultural Research and Development (AWARD) places a high priority on protecting your privacy.

As part of our compliance with the European regulations on the General Data Protection Regulation (GDPR), which came into effect on May 25, 2018 we are committed to ensuring the security and protection of the personal information that we process. We are committed to ensuring that your personal data that we collect is not shared with or sold to third parties.

This statement provides you with information on how AWARD captures and uses personal data and the steps it takes to protect your personal data and your right to privacy. AWARD fully respects your right to privacy and actively seeks to preserve the privacy rights of those who share information with us. Any personal information processed by AWARD will be treated in accordance with relevant data protection legislation. AWARD does not collect or solicit any personal information via this website which might be unlawful, unnecessary, excessive or unrelated to the functions or activities of AWARD.

Which information does AWARD collect, store and process?

The following types of information may be stored and processed by AWARD if provided by you through our Services:

• Your contact details including address, email address and phone number
• Biographical information consisting of your name, title, organization appointments, and gender
• Your professional and teaching activities
• Your publications
• Current research interests and preferences
• Records of communications sent to you by AWARD or received from you
• Attendance at AWARD events

There are various circumstances in which you may choose to provide us with your personal information including:

• When you participate in surveys, panels, or research
• When you register for or participate in AWARD  events including training workshops, seminars, conferences and other meetings
• When you request information or assistance via email
• In conjunction with any verification of your account information
• In conjunction with investigations into any activity that may violate the law or AWARD’s terms and conditions

Record of your visit

When you visit this website, a record is generated about your visit which will be used for statistical purposes. Information collected includes:

• your server address
• your top-level domain name (for example, .com, .gov, .ke, .uk, etc.)
• the date and time of your visit
• the pages you accessed, and documents downloaded
• the previous site you visited, and
• the type of browser you used.

We hold all personal information you supply in accordance with applicable data protection and privacy law.

Use of Cookies

Cookies are small files that are stored on your device and are used to collect and store information. This may include the pages you visit; how long you stay; what you click on our pages; if you visit the website again; and which country and city you are browsing from. We use session, permanent and third-party cookies for security purposes, to display information more effectively, to understand and save your preferences for future visits and to compile aggregate data about site traffic and site interaction, so that we can offer better site experiences and tools in the future.

Use of Technology to Track Users

One or more of our Services may also use a third-party service, Google Analytics, to track the website’s statistics. Google Analytics uses cookies and other technologies to track visitor interactions and collects the IP address of the website’s visitors in order to provide us a sense of where our visitors come from. This service may also collect demographic information and information regarding the use of other online resources. Google Analytics collects information anonymously and reports site trends without identifying individual visitors or reporting IP addresses to us.

We use the information collected to understand how our visitors are using the website and make improvements for a better online experience. We do not use Google Analytics to track or collect personal information (name, email address or other data that can be reasonably linked to such information) and we do not associate personal information with web analytics information.

Adjusting Cookie Settings

You can change your cookie settings by reviewing your internet browser’s cookie options. Most browsers allow you to automatically decline cookies or be given the choice of declining or accepting a particular cookie (or cookies) from a particular website. The links below to popular browsers may help you understand your cookie options better. Typically, such information can be found under the browser’s ‘Help’, ‘Preferences’ or ‘Options’ menus.

• Cookie settings in Chrome
• Cookie settings in Firefox
• Cookie settings in Internet Explorer
• Cookie settings in Safari – iOS
• Cookie settings in Safari – macOS

Should you choose to decline or block cookies by adjusting your browser settings, including cookies essential to the website, please note that all or parts of our website may not be functional or accessible to you. Our website will issue cookies as soon as you visit, unless your browser cookie settings are adjusted to prevent such an occurrence.

Email Terms

When you give us your email address, we may use it to respond to inquiries, requests or questions, or to communicate information about AWARD or its activities. If you do not wish to receive communications from AWARD, please write to awardinfo@cifor-icraf.org.

Depending on the context in which you submitted your contact information, your data may be accessible to AWARD for the following communications:

• Alerts on publications
• Notifying you of upcoming events
• Promoting opportunities

If you send us email messages, you should be aware that information disclosed in email may not be secure or encrypted and thus may be available to others. We suggest that you exercise caution when deciding to disclose any personal or confidential information in email.

Will AWARD Share my Information with Others?

AWARD will not share your personal information with other parties unless we receive explicit consent from you. User information may be shared with third-party partners to the extent necessary for such third parties to provide services to us or to users of our services or provide and improve our services or other communications to users. Any third parties who receive user information for this purpose are prohibited from using or sharing user information for any purpose other than providing services to AWARD’s or to users.

We may also provide your information to third parties in circumstances where we believe that doing so is necessary or appropriate to satisfy any applicable law, regulation, legal process or governmental request; to enforce our rights, to detect, prevent or otherwise address fraud, security or technical issues; or to protect the rights, property or safety of us, our users or others. Additional information about how we may share your information is provided below.

User Generated Content

Some of our Services may enable users to submit their own profile content. Unless otherwise indicated, please remember that any information you submit or post as user-generated content to our Services may become public information. You should exercise caution when deciding to disclose your personal, financial or other information in such submissions or posts. We cannot prevent others from using such information in a manner that may violate this Privacy Statement, the law, or your personal privacy and safety. We are not responsible for the results of such postings.

Services Use by Minors

The Services are not directed to individuals under the age of eighteen (18), and we do not knowingly collect personal information from individuals under 18.

Personal Information of Persons outside the European Economic Area (EEA)

The Services are published in Europe and are subject to GDPR regulations. If you are located in a country outside European Economic Area and voluntarily submit personal information to us, your information will be used as provided in this Privacy Statement and will be transferred to, and/or be stored in Europe.

The EEA provides information with respect to personal information that may be subject to the General Data Protection Regulation (GDPR) for the European Economic Area effective May 25, 2018. That Privacy Statement includes information about the purpose and legal basis under the GDPR for the use and other processing of that personal information, as well as the rights associated with that personal information, including the transfer of information out of the EEA and the rights associated with that personal information under the GDPR.

Your data protection rights

Where AWARD is using your personal information based on your consent, you have the right to withdraw that consent at any time. You also have the right to ask AWARD to stop using your personal information for direct marketing purposes. Simply contact AWARD on awardinfo@cifor-icraf.org and we will amend your contact preferences. The law also gives you several other rights in relation to your personal data:

• Right to be Informed: You have the right to be told how your personal information will be used. This policy document intends to be a clear and transparent description of how your data may be used.
• Right of Access: You can write to the Data Protection Officer asking what information we hold on you and to request a copy of that information. In accordance with the Data Protection Act 2018, we will comply with your request as soon as we are able, and at most 30 days once we are satisfied you have rights to see the requested records and we have successfully confirmed your identity.
• Right of Erasure: You have the right to be forgotten (i.e. to have your personally identifiable data deleted from our systems). In many cases we would recommend that we suppress you from future communications, rather than data deletion. Certain specific categories of personal data may not be deleted where, for example, a specific legal statute compels us to retain data for a set time period.
• Right of Rectification: If you believe our records are inaccurate you have the right to ask for those records concerning you to be updated.
• Right to Restrict Processing: In certain situations, you have the right to ask for processing of your personal data to be restricted because there is some disagreement about its accuracy or legitimate usage.
• Right to Data Portability: Where we are processing your personal data under your consent the law allows you to request data portability from one service provider to another. This right is largely seen as a way for people to transfer their personal data from one service provider to a competitor and is unlikely to be relevant to your relationship with AWARD.
• Right to Object: You have an absolute right to stop the processing of your personal data for direct marketing purposes.
• Right to Object to Automated Decisions: In a situation where a data controller is using your personal data in a computerized model or algorithm to make decisions ‘that have a legal effect on you’, you have the right to object. This right is more applicable to mortgage or finance situations. AWARD does not undertake complex computerized decision making that produces legal effects.

Inquiries and Changes to this Privacy Statement

If you have any questions about this privacy statement, please contact awardinfo@cifor-icraf.org. AWARD reserves the right to change, modify, or otherwise amend this privacy statement at its sole discretion and at any time as it deems circumstances warrant. Any such changes will be posted on this page. Your continued use of the Services following the posting of changes to this privacy statement will mean you accept those changes. This Privacy Statement was last updated on June 16, 2023.

Further Information and Contact Details

If you have any concerns relating to the processing of your personal data on this website, you can contact the AWARD at awardinfo@cifor-icraf.org.

African Women in Agricultural Research and Development (AWARD)
Hosted by World Agroforestry, United Nations Avenue, Gigiri.
P. O Box 30677-00100 Nairobi, Kenya.